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Police Mutual

Annual Leave

What annual leave are you entitled to?
What if your date of joining or retirement falls during the leave year?
Can you take a 1/2 day's annual leave?
Can you carry annual leave over to the next annual leave year?
Can you take annual leave in lieu of the following years' annual leave?
What happens if you've been recalled to duty on an annual leave day?
What if I have a rest day cancelled which is attached to my annual leave?
Can you take annual leave when on sickness absence?
What do you do if called on to court on annual leave?


What annual leave are you entitled to?

Less than 2 years service - 22 days

2 or more years service - 25 days

5 or more years service - 25 days

10 or more years service - 27 days

15 or more years service - 28 days

20 or more years service - 30 days

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What if your date of joining or retirement falls during the leave year?

In these circumstances, you need to pro rata the annual leave entitlement for the number of completed months of service. Therefore, if you have 10 years' service during October, you'll have completed 6 months service during that leave year. You are therefore entitled to 50% of the annual leave increase, thus giving an increase of 1 day's annual leave to be taken from the October on. The next annual leave year would see the full increase to 27 days. If you were to retire with 30 years' service in October, you'd be entitled to claim 50% of your annual leave entitlement i.e. 15 days or 120 hours.

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Can you take a 1/2 day's annual leave?

Yes. Leave can be taken in blocks, as single days or in half days, subject to the exigencies of duty. If taken as a half day, you are not entitled to a meal break.

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Can you carry annual leave over to the next annual leave year?

Yes. It is at the discretion of the chief officer to allow you to carry over up to 5 annual leave days to the next year. However, in exceptional circumstances and if in the interests of the efficiency of the force, more can be granted.

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Can you take annual leave in lieu of the following years' annual leave?

Yes. It is at the discretion of the chief officer to allow you to bring forward up to 5 annual leave days of the next year's annual leave entitlement to be taken in the last month of that year.

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What happens if you've been recalled to duty on an annual leave day?

Where an officer is required to do duty on an annual leave day they will receive:
 
For the first 2 days of annual leave:- 2 additional annual leave days for each day worked or 1 additional annual leave day and 1 day at double time. The first additional annual leave day will be the same length as the hours you’ve deducted from your annual leave entitlement and the second additional annual leave day (if taken as time returned to the annual leave entitlement) will be of 8 hours duration. If payment is sought, the double-time payment for the second additional day will be for 8 hours.
 
For the 3rd and subsequent annual leave days, 1½ additional annual leave days or 1 additional leave day and ½ day at double time.  The first additional annual leave day will be the same length as the hours you’ve deducted from your annual leave entitlement and the 1/2 day will be of 4 hours duration. If claiming payment for that 1/2 day, the double time payment will be for 4 hours.
 
If you are required to work in excess of 8 hours on any of these days, you will be entitled to claim overtime at time and a third for those hours in excess of 8 hours duty.

Therefore, if you were originally due to work a 10-hour tour of duty but had allocated it as an annual leave day, and you have subsequently worked a 14-hour tour of duty, you will be able to claim:

10 hours back on your annual leave card plus either another 8 hours back or 8 hours at double time. You will also be able to claim the  hours in excess of 8 hours duty (in this example 6 hours) at time and a third.

On your 3rd or subsequent annual leave days, you will be able to claim under the same circumstances:

10 hours back on your annual leave card plus either another 4 hours back or 4 hours at double time. You will also be able to claim the  hours in excess of 8 hours duty (in this example 6 hours) at time and a third.

This remuneration will also apply for Inspectors and Chief Inspectors.

This applies to those required to work on an annual leave day as well as those recalled on such days.

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What if I have a rest day cancelled which is attached to my annual leave?

From 1st May, 2014, if you are required to work on a rest day or free day which is attached to a period of annual leave, that day will be treated as if it were an annual leave day (see above for annual leave remuneration). For this to apply, the period of absence must be of 5 days or more with at least 1 of those days being an annual leave day. You can see the PNB agreement for this here

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Can you take annual leave when on sickness absence?

No. You can't be on annual leave and sickness absence at the same time. However, you can take a break away as long as you are contactable and your journey or break is not detrimental to your recovery. You should inform your supervisor if you wish to go away whilst on sickness absence.

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What do you do if called on to court on annual leave?

You should contact your Fed rep and try to negotiate a means of progressing the case without the need for you to attend or adjourn the case to a suitable date. Ultimately, though, if warned for court you have to attend. In such circumstances, if going on holiday, the Federation travel insurance will normally cover you for the cancellation or curtailment of your holiday, as long as you were not aware of the court date when the holiday was booked.